Resolution map
Link each agenda item to owner, documents, majority, notice wording and registration.
Corporate law
General meetings and notices
For a listed company, a general meeting is both a formal decision forum and a public information event. The notice, proposals, website publication, announcements and practical meeting must align.
Discuss your situation→The assignment
A process that holds together.
We prepare timetable, notice, agenda, proposals, reports, auditor statements, proxies, postal voting and minutes.
The work reflects the articles, Companies Act, marketplace rules and specific resolutions such as issues, incentive programmes or amendments.
Following the meeting, registrations, announcements, conditional resolutions and governance updates are closed through a checklist.
How it works
Four connected workstreams.
The precise order is adapted to the company, but decisions, documentation and communications must use the same facts.
Notice package
Review the notice, complete proposals, board documents and website texts as one package.
Meeting execution
Prepare voting list, chair script, proxies, postal votes, questions and minutes.
Post-meeting close
Follow announcements, registration, signed minutes and implementation to completion.
Common pitfalls
Where otherwise sound processes lose time.
- 01
Using a short agenda heading where the law requires principal terms in the notice.
- 02
Finalising documents after the availability period has begun without checking requirements.
- 03
Applying the wrong majority or omitting required board and auditor statements.
- 04
Announcing a resolution without assigning registration and implementation.
Questions and answers
Frequently asked questions
Concise answers to recurring questions. The details always depend on the company and the current rules.
01When must the notice be published?+
The period depends on company and meeting type and the articles. For listed companies it must also align with marketplace disclosure, record dates, postal voting and distribution. The timetable should be calculated backwards with margin.
02Must the full proposal appear in the notice?+
The notice must state all matters, and certain resolutions require principal terms or specified information. Full documents may also need to be available by a deadline. Requirements should be mapped item by item.
03Can the meeting be digital?+
That depends on the articles and applicable law. Identification, voting, questions, support and disruption handling need to be planned without reducing shareholder rights.
04What follows the meeting?+
Minutes, required publication, registration and implementation must be completed. Articles, capital, board details and internal registers may need updating.
Rules change. Check the current primary source before making a decision.
Aktiebolagslagen – bolagsstämma ↗An initial conversation
What needs to happen before the next decision?
Tell us briefly about the company, the matter and the timetable. We normally respond within one business day.